Privacy Policy

Rosewood Notary Services (“we,” “our,” or “us”) is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our notary and documentation services.

1. Information We Collect

We may collect the following types of personal information when you contact us, book an appointment, submit forms, or use our services:

Full name
Phone number and email address
Mailing and residential address
Government-issued identification documents required for notarization and authentication purposes
Government-issued identification documents required for notarization and authentication purposes
Information related to affidavits, declarations, statutory documents, and other notarial services
Payment and billing details where applicable
Appointment details and communication records
Any additional information you voluntarily provide through our website, email, or phone communication

2. How We Collect Information

At Rosewood Notary Services, we collect personal information through a variety of secure and professional channels, including:

Online contact and inquiry forms submitted through our website
Phone calls, emails, and direct communication with our team
Appointment scheduling and consultation requests
In-person meetings and document verification for notary and commissioner services
Cookies, analytics tools, and website usage data collected when you browse our website

This information helps us provide efficient, secure, and personalized notary and documentation services to our clients.

3. Use of Personal Information

Rosewood Notary Services uses your personal information for the following purposes:

To schedule appointments and deliver notary public and documentation services
To verify your identity and authenticate documents as required by applicable laws and regulations
To process payments and invoices where applicable
To respond to inquiries, service requests, and customer support communications
To improve our website functionality, customer experience, and service offerings
To maintain accurate business and legal records
To comply with legal, regulatory, and professional obligations related to notarial services

We only collect and use information necessary to provide our services professionally, securely, and lawfully.

4. Sharing Your Information

Rosewood Notary Services respects your privacy and does not sell, rent, or trade your personal information to third parties. However, we may disclose information in the following situations when necessary:

Legal and Regulatory Requirements

We may disclose personal information if required to do so by law, court order, legal process, or governmental authority, or when necessary to protect our legal rights and comply with professional obligations.

Trusted Service Providers

We may share limited information with trusted third-party service providers who assist us in operating our website, processing payments, scheduling appointments, or supporting our business operations. These providers are required to maintain the confidentiality and security of your information.

Business Changes or Transfers

In the event of a business merger, acquisition, restructuring, or transfer of assets, your information may be transferred as part of the business operations, subject to applicable privacy laws.

5. Security of Your Information

Rosewood Notary Services takes the protection of your personal information seriously and implements reasonable administrative, technical, and physical safeguards to help prevent unauthorized access, misuse, disclosure, or alteration of your information.

While we strive to use commercially acceptable security measures to protect your data, no method of electronic transmission or online storage is completely secure. As a result, we cannot guarantee absolute security, but we continuously work to maintain the safety and confidentiality of the information entrusted to us.

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PRIVACY POLICY